Booking Terms & Conditions

1. These Terms

1.1 What these terms cover. These are the Terms and Conditions on which we supply services to you. They are legally binding between you and us, BELLINGHAM CAMPING LIMITED. These Terms and Conditions will apply to your use of this website and any Bookings you make with us.

1.2 Why you should read them. Please read these Terms and Conditions carefully, as they set out important information and your rights and obligations. Please note that you must agree to these Terms and Conditions before you place a Booking. These Terms and Conditions tell you who we are, how we will provide the Services to you, how you and we may change or end the Contract, what to do if there is a problem and other important information.

1.3 Additional Terms: these Terms and Conditions incorporate any relevant Supplemental Terms and the Site Policy, which shall also be binding upon you. To the extent of any conflict or inconsistency, any applicable Supplemental Terms will take precedence over these Terms and Conditions and these Terms and Conditions shall take precedence over the Site Policy.

2. About Us

2.1 Who we are. BELLINGHAM CAMPING LIMITED is a company registered in England and Wales company number 08432326 and whose registered office is at Tweed House, The Croft, Bellingham, Hexham, Northumberland, NE48 2JY and with VAT number 161160642. These Terms and Conditions cover services offered under the following website domain: https://bellinghamcampingnorthumberland.uk/

In these Terms and Conditions, “we”, “us”, “our” means BELLINGHAM CAMPING LIMITED. “You”, “your” means the person applying for Services from us. The campsite address is Brown Rigg, Bellingham, Northumberland, NE48 2JY.

2.2 Restrictions: To accept these Terms and Conditions and make a Booking hereunder, you must:

a. be aged 18 years or older; and

b. have the permission of any persons under your Booking in order to make the Booking on their behalf.

2.3 How to contact us. We can be contacted by telephone on 01434 220175 or by email at bellingham@campingnorthumberland.co.uk.

2.4 How we may contact you. If we need to contact you, we will do so by telephone or by email provided to us in your Booking.

2.5 “Accommodation” means the Site and pitch type available to you under these Terms and Conditions (subject at all times to availability on our website), including but not limited to touring pitches and pods.

2.6 “Booking” means your booking for the Services via this website or otherwise, which includes both bookings submitted and not yet accepted by us and bookings that have been confirmed by us.

2.7 “Booking Period” means the duration of your visit to a Site under your Booking, which shall be subject to a minimum period depending on the Accommodation selected;

2.8 “Deposit” means an advance payment relating to the provision of Services under a Booking;

2.9 “Privacy Policy” means our privacy policy available to read at https://bellinghamcampingnorthumberland.uk/privacy-policy/ (as may be updated from time to time).

2.10 “Services” means the services requested in the Booking, including the provision of the selected Accommodation and any associated camping services, which we will provide to you.

2.11 “Site” means the location of the Services.

2.12 “Site Policy” means our Site regulations described later in this document and also available on our website.

3. Our Contract With You

3.1 When making a Booking, you will be required to select your Accommodation, confirm the Booking Period (subject to any minimum period as stated on the website), confirm the number of occupants under your Booking and provide your name and contact details as the main contact for your Booking. We may request the names of all adults in your party. Descriptions of the Accommodation available to you (including key facilities) can be found on the website.

3.2 Bookings via our website. When you submit a Booking on our website, this constitutes an offer by you to purchase Services in accordance with these Terms and Conditions. Once you have completed the Booking details, you will then be required to make payment of the relevant Deposit. You will be sent a confirmation email which will contain the details of your Booking and an abridged copy of these Terms and Conditions, together with rules of etiquette. Please ensure you check that the details on the Booking are complete and accurate and that you are happy to continue with the Booking subject to these Terms and Conditions. By continuing with your Booking following such email confirmation being shared, you will be deemed to have accepted these Terms and Conditions.

3.3 After a Booking is placed with us via our website or via telephone or in person, we will send a Booking confirmation to you via email assigning a Booking number to your Booking and accepting your Booking, at which point a legally binding contract is formed for the supply of the Services between you and us subject to these Terms and Conditions (the “Contract”).

3.4 We may reject a Booking at our sole discretion for various reasons, for example, because we can’t verify your contact details, or because of any previous bad behaviour at our Sites. Where this happens, we will let you know as soon as possible and refund any sums you have paid to us in advance.

3.5 We have the right to refuse any Booking prior to it being confirmed by us (as set out in clause 3.3 above). All Bookings are subject to availability.

4. Accepted Bookings

4.1 We shall supply the Services to you in accordance with the details of your Booking and the relevant descriptions of the Services on our website.

4.2 We reserve the right to amend the Service Description and/or any Booking if necessary to comply with any applicable law or regulatory requirement, or if the amendment will not materially affect the nature or quality of the Services.

4.3 We may amend your Booking at any time and we will notify you as soon as reasonably possible where any such amendment is made. If the amendment(s) are not acceptable to you, we will, upon your request, cancel the Booking and either refund all payments made by you relating to the Booking or transfer such payments to another booking (refunding to you any excess over and above the payment required for the new booking).

4.4 We will provide the Services to you with reasonable care and skill and in accordance with all applicable laws and regulations.

5. Booking Period

5.1 We will supply the Services to you for the Booking Period, as stated in your Booking.

5.2 During the term of this Contract, your Booking Period must not exceed that which is stated in your Booking. However, if you wish to extend or amend your Booking Period, please contact us directly and we will discuss this with you. Our ability to extend your Booking Period will be subject to availability, payment in full in advance of the extended period requested and to the restrictions set out below and in our Site Policy.

6. Communication With You

We will send you updates and may need to communicate with you at any time regarding your Booking. We will communicate by email and we may also contact you via telephone.

7. Acceptable Use

In relation to your use of our website and any information you upload or share to it, the following provisions shall apply:

7.1 You shall use our website at all times in accordance with any instructions or user guidance and these Terms and Conditions.

7.2 You must not knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms or other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware.

7.3 Any information or material you share or upload must not infringe the intellectual property of any other person, and must not be fraudulent or misleading.

7.4 We may monitor, collect, store and use information on the use and performance of the website (including documents and data uploaded to it) to detect threats or errors to the website and/or our operations and for the purposes of the further development and improvement of our services, provided that such activities at all times comply with BELLINGHAM CAMPING LIMITED’s Privacy Notice, available on our website.

8. Your Obligations

You shall with respect to the Services purchased from us:

8.1 read the Privacy Policy before providing any personal data to us;

8.2 ensure that any information provided to us is true, accurate and up-to-date;

8.3 co-operate with us in all matters relating to the Services;

8.4 provide us with such information as we may reasonably require in order to provide the Services, and ensure that such information is complete and accurate in all material respects; and

8.5 at all times comply with all applicable laws and regulations.

If our performance of any of the obligations under the Contract is prevented or delayed by any act or omission by you or failure by you to perform any relevant obligation (“Your Default”) without limiting or affecting any other right or remedy available to us, we shall have the right to terminate or suspend performance of the Services until you remedy Your Default, and to rely on Your Default to relieve us from the performance of any of our obligations in each case to the extent Your Default prevents or delays our performance of any of our obligations.

9. Charges And Payment

At the time of submitting your Booking:

9.1 the charges for the Services (including the Deposit and any VAT payable) will be as detailed on your Booking;

9.2 you will be required to make a Deposit payment to secure your Booking.

9.3 The amount of Deposit payable will be subject to the total cost of your Booking. The minimum deposit payable is equivalent to 1 night’s charge, £30, or 30% of the total charge, whichever is the greater amount.

9.4 The total cost of your booking may be reduced upon use of a discount code for any available offer (see website). Please refer to the specific terms applicable to the offer.

9.5 The confirmation email for your Booking will specify the total charges for the Services (including any VAT payable or other applicable taxes) and, where applicable, the balance of the total cost less the Deposit paid. If there is a remaining balance payable, please follow the instructions regarding payment of this balance sent in the confirmation email. Balances are due 10 days before arrival. Email reminders will be sent.

9.6 All payments will be made in pounds sterling (£) and can be made by credit or debit card online, over the telephone, or in person. No card payment details are recorded, collected or stored by us.

9.7 Charges for the Services may change from time to time, and any promotional offers, deals or price discounts may be changed or withdrawn at any time at our discretion, but such changes will not affect any Accepted Booking. When considering a promotional offer, deal or price discount, please refer to the specific payment terms applicable to that offer as stated on the website.

9.8 Visitor Levy: By completing a booking, campers acknowledge that a visitor levy may apply to their stay in accordance with local regulations. At present there is no Visitor Levy for Northumberland but we reserve the right to add this to the total booking price should it be implemented in the future.

10. Protecting Your Data

10.1 We will comply with applicable data protection laws at all times during the Contract and when processing your personal data.

10.2 Any information that you provide to support a Booking will be processed in accordance with our Privacy Notice. Our Privacy Notice also contains information on the types of personal data which will be shared between the parties during the Contract.

10.3 We may process your data to keep you informed of our activities and to keep you updated with news, offers and other information that may be of interest to you. If you do not want us to use your information for the purposes described in this paragraph, please let us know. We may also disclose your data to CampStead Ltd who may contact you, inviting you to complete a questionnaire and review regarding your stay at our park. CampStead Ltd provide the Camp Manager software for our booking system.

11. Liability

We are responsible for losses you suffer caused by us breaking these Terms and Conditions or the Contract, unless the loss is:

11.1 Unexpected. It was not obvious that it would happen and nothing you said to us before we accepted your Booking meant we should have expected it (so the loss was unforeseeable).

11.2 Caused by a delaying event outside our control. As long as we have taken the steps set out in clause 16.1 (Events beyond your or our control).

11.3 Avoidable. Something you could have avoided by taking reasonable action, including following our reasonable instructions as to the recreational use of the Site.

12. Amending Your Booking Or This Contract

12.1 Withdrawing our Services: We can amend or withdraw our Services at any time. We will let you know as soon as possible in advance and will offer an alternative or will refund any sums you’ve paid in advance for Services that won’t be provided.

12.2 Booking errors: You should contact us immediately via our telephone 01434 220175 if you think we have made a factual error on your Booking or if you would like us to clarify information on or regarding your Booking. For errors in Accepted Bookings, please quote your Booking number assigned to you in your acceptance email in all correspondence with us relating to the Accepted Booking.

12.3 You may amend the selected Accommodation in your Booking, provided you notify us of such change at least 7 days prior to the first day of your Booking Period. This clause does not apply where you are seeking to reduce the number of nights in your Booking which we do not permit for Accepted Bookings. To reduce the number of nights, 10 days’ notice is required.

12.4 Leaving early: If you leave the site or otherwise abandon your Booking prior to the end of your Booking Period, no refunds shall be payable to you.

12.5 Once full payment has been made, we are unable to make a change to your Booking, and you will need to request a cancellation of your Booking in accordance with the below.

13. Your Rights To End This Contract

13.1 You may cancel this Contract and your Booking at any time, however when you cancel will affect your rights to a refund.

13.2 if you cancel your Booking 10 days or more prior to the first day of the Booking Period, any fees you have paid will be refunded to you in full; or

13.3 if you cancel your Booking at least 2 days but less than 10 days prior to the first day of the Booking Period, your Deposit will not be refundable but we will refund the remainder of your Booking (where relevant) to you; or

13.4 if you fail to notify us that you cannot fulfil your booking until the day you are due to arrive, all monies will be retained due to the loss of income otherwise incurred.

13.5 Any request to cancel a Booking should be made in writing by email, by telephone, or by attending the Site in person to cancel.

14. Our Rights To End This Contract

14.1 We may end the Contract and/or amend or cancel your Booking due to adverse circumstances beyond our control. If this happens, we will do all that we can to arrange an alternative stay for you or change the dates of your Booking before we end the Contract. If we end the Contract, we will refund to you all fees relating to the cancelled period of your Booking. If the entire Booking is cancelled, all payments you have made in relation to the Booking including any Deposit will be refunded to you.

14.2 We may also end the Contract with you, and/or cancel any Booking and the provision of Services under that Booking, with immediate effect by giving you notice in writing if:

a) you don’t make payment when it is due and you still don’t make payment by the first day of your Booking Period;

b) during the Booking Period, you, or any of the occupants under your Accepted Booking are in breach of the Site Policy;

c) we suspect or detect any dishonesty or fraudulent activity which has been committed by you;

d) we suspect that you are not using our Services during the Booking Period for your own personal, non-commercial and lawful purposes;

e) you or any of the occupants under your Accepted Booking have behaved in an inflammatory, offensive, or otherwise unacceptable manner towards us or any of our employees or contractors acting on our behalf; or

f) any other reason which we deem it appropriate to end the Contract, acting reasonably.

14.3 If we end the Contract or cancel your Booking due to the reasons set out above, you may raise a complaint following the procedure set out below.

15. Resolving Disputes

15.1 Our complaints policy: If you have any complaint about the Services provided under the Contract (including if you are unhappy with the Site or your stay at the Accommodation under your Booking) you can raise the complaint in the first instance with a member of our staff at the Site. If the complaint cannot be resolved on Site, you may make a request in writing addressed for the attention of: Customer Services, Bellingham Camping Northumberland, Tweed House, The Croft, Bellingham, Hexham, Northumberland, NE48 2JY. We will attempt in good faith to resolve any complaints as soon as we are able.

15.2 Resolving disputes without going to court: You may seek to rely on an alternative dispute resolution process, which is a process in which an independent body considers the facts of the dispute and seeks to resolve it without going to court. If your complaint is not resolved within a reasonable timeframe after you first notify us of the complaint in accordance with the Complaints Policy, you can submit the complaint to an applicable Alternative Dispute Resolution (ADR) Body. Such Alternative Dispute Resolution Body will not charge you for making a complaint. If you are not satisfied with the outcome, you can still go to court.

15.3 Going to court: These Terms and Conditions and the Contract are governed by English law and wherever you live you can bring claims against us in the English courts. If you live in Wales, Scotland or Northern Ireland, you can also bring claims against us in the courts of the country you live in. We can claim against you in the courts of the country you live in.

16. Other Important Terms

16.1 Events beyond your or our control.

a) Neither you nor we shall be in breach of the Contract nor liable for delay in performing, or failure to perform, any of your or our obligations under the Contract if such delay or failure results from events, circumstances or causes beyond your or our reasonable control.

b) If your Booking is postponed by us due to an event outside our control, such as extreme weather conditions making our Sites unsafe, we will contact you as soon as possible to let you know and do what we can to offer a solution. As long as we make reasonable attempts to do this, we won't compensate you for the delay, but if the Booking is likely to be substantially postponed we will amend the Booking or end the Contract and you will receive a refund for the fees which you have paid in advance for the Services not received, less reasonable costs we have already incurred.

16.2 Transfer of Contract. You may not transfer your Contract with us to someone else.

16.3 Confidentiality.

a) You and we shall not at any time disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of the other, except as permitted by clause 16.3(b)

b) We may disclose your confidential information:

I. to the extent necessary to perform our obligations under the Contract; and

II. as may be required by law or a court of competent jurisdiction.

16.4 Entire agreement. The Contract constitutes the entire agreement between you and us and replaces all previous agreements, promises, and understandings between you and us.

16.5 No sponsorship. Reference to any third party products, services, processes, trade names, trademarks or other information of third parties (“Third Party Material”) does not imply or constitute an ownership, endorsement, sponsorship or recommendation by us of such Third Party Material and we have no responsibility relating to, or liability arising in respect of, any Third Party Material. Links on our website to any services not provided by us are solely for your convenience and we shall have no liability with respect to any such services.

16.6 Changes to the Contract. Except as set out in these Terms and Conditions, no changes can be made to the Contract unless changes are agreed in writing and signed by you and an authorised representative of us.

16.7 Changes to these Terms and Conditions. We may make changes to these Terms and Conditions at any time, however, the terms which apply to the Contract will be those in force at the time that the terms were accepted by you and/or the Booking was submitted to us.

16.8 Records. You should print out or save a copy of these Terms and Conditions for your records, as we will not save or file a copy for you. These terms are only available in English.

16.9 Delay in enforcing rights. You or we might not immediately enforce a right we have under the Contract, but that does not mean that either of us can’t enforce that right later. You or we only give up our rights or remedies if this is set out in writing. When we or you give up any rights or remedies under the Contract or by law in this way, this doesn’t mean that we or you are agreeing to give up any subsequent rights or remedies.

16.10 If a court invalidates some of the Contract, the rest of it will still apply. If any provision or part-provision of the Contract is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of the Contract.

16.11 Notices. Any notice given to a party under or in connection with the Contract shall be sent by email to the following addresses, unless otherwise agreed between you and us:

a) in the case of us: bellingham@campingnorthumberland.co.uk; and

b) in the case of you: your email address, as specified in your Booking submission.

Any notice shall be deemed to have been received: if sent by email, then at the time of transmission, or, if this time falls outside business hours in the place of receipt, when business hours (8.00am to 5.30pm (GMT) Monday to Friday on a day that is not a public holiday in the place of receipt) resume.

This clause relating to notices does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any other method of dispute resolution.

16.12 Third party rights. These Terms and Conditions are between you and us. No other person can enforce it, end it, or change the terms of it.